Tuesday, November 11, 2008

Child birth in Saudi Arabia-2

Those of you who have missed the earlier post on this topic can click here to read the same.
Life is not easy for expatriates working in Saudi Arabia. The paper work starts the moment a child is born! Fortunately, the vaccination for the child is not part of the paperwork, unlike for children born in your home country and brought into the kingdom. The All-Important document is, of course, the child's birth certificate. To be precise, there are two versions of birth certificates - one in Arabic for local use, and one in English which is going to be with you lifelong even in your home country.
Now for the brass-tacks. It is the responsibility of every hospital in Saudi Arabia to issue a document called "Birth notification". This is issued either immediately after birth of the baby or definitely before the mother is discharged from the hospital. The first thing to be done is get the original passports of both the father and the mother translated into Arabic. I would strongly advise you to take the services of a professional agent for this. They know their job and will do quite a good one out of this. To this translation, you have to attach the photocopies of your original passports , your iqama and of course, the birth notification issued by the hospital.
Next, you will have to go to the Ministry of Interior in your town or the office of MOI nearest to your town and get the relevant birth certificate application form from their office. Everything will be in Arabic in this form, so it will be best to bring the blank form from the Ministry and give it to the agent who did your translation. Usually these agents do have a photocopy of this form, this is just in case your agent does not have one of these. Get the form filled in properly and attach photographs where required.
This whole set must be submitted to the Ministry of Interior. Again, get the agent to do this work for you. Believe me, it would save you a lot of trouble rather going and trying to do it yourself.
In a few days, you would have got a birth certificate issued by the Ministry. Everything would be in Arabic in this certificate. Note that this certificate is of no use in your home country, so the paper work hasn't finished yet!
You will have to get this re-translated back into English. Again, the agent is your savior! Next, take a digital photograph of your baby while he or she is awake. The reason why I insist on a digital photo is that when you give it to a studio, they will accordingly change the background, size, etc., of the baby's photograph and will give it to you in a format required by your embassy.
Now, you will have to attach your original passport of the mother, photocopy of your iqama, photocopy of the Arabic birth certificate along with photographs of the baby. Fill in the relevant form of your country's embassy and give the whole set to your agent. You should be getting a new passport for your baby plus a document having a fancy name called "Certificate of Entry of Birth" by your embassy. This is nothing but the birth certificate issued by your embassy which you will have to retain throughout your life!

That's it for now. Hope you found the post interesting and useful.



43 comments:

Anonymous said...

Dear Guru,

Really great again. As expected, you have covered close to 99% the total post-birth procedure. However, I found little differences in the procedure and give below my experience.

1. My wife delivered at private hospital in AlKhobar - we submitted only photocopies of Passport with iqama & marriage certificate and they didn't insist for translation of Passport to issue birth notification.

2.The MOI application is in both languages - on left it is in English and on right it’s in Arabic. I filled it in English and attached all the documents as mentioned by you along with our Marriage Certificate (because we have separate iqamas). The Marriage certificate should be duly translated in Arabic and the original should be attested by MOFA. This is the same case if both Mother and Father are of different nationalities. Also, they didn’t ask for any photographs of us?? And there is no provision in the application too for photographs? (I am sure about this.. BUT may be different in other parts of the Kingdom). Also, I did everything myself as the form & details were in English. If all the documents and copies are OK, only thing you have to go early about 7.30 am and if you are one of the first called, you will get the temporary birth certificate within 10 minutes on the counter itself.

For translating this to English I would suggest better always go to professional translation agents having office located near Govt offices like Passport office, Ministries etc., Normally they have readymade formats in PC and does their job very professionally. I got this done myself within 3 hours from one of translation office near Khobar Passport office. Here I would like to insist one main thing that, PLEASE GIVE YOUR, MOTHER AND CHILD NAME WITH CORRECT ENGLISH SPELLING. THEY WILL PUT THIS IN TRANSLATION DOCUMENT. OTHERWISE YOU MAY GET SOME MISTAKES DUE TO PURE ARABIC-ENGLISH TRANSLATION.

3. I 100% agree with your digital photo theory. I also did the same. The main advantage we had was you can take no. of snaps and select the better one.

Fianlly, may be I was lucky to have forms in English and could do most of the activities myself. Since I have completed all these in the last weeks only, still they are fresh in my mind. Hope I added some value to your post.

MSK

Expatguru said...

MSK,

Thanks so much. I actually based my post after seeing a form in Arabic, in Jubail town. As you have mentioned, it is quite likely that there are Arabic/English forms also in other parts of the kingdom. Your valuable inputs have indeed been of so much help. Thanks, once again.

benjamin Thomas said...

Hi ExpatGuru,
I must say - your site and info are superb. I cant really imagine the work you put into it.

I am under the process of making a website for the expatriate community and would like to know if I could use the contents of your blog. It would really be beneficial to the people visiting the site. I assure you that the sentence - used with permission by "http://workinginsaudiarabia.blogspot.com/" will be mentioned.

Can you please get back to me.
Thanks
Benjamin

Expatguru said...

Benjamin,

Thanks for your comments. Sure, you can use the contents of my blog. Only please make sure to acknowledge this blog's address as mentioned by you.

I really appreciate your good gesture in asking for permission.

Anonymous said...

hello expat guru

your site is very informative. thanks for taking time in answering all the querries.

i have a question for you, how much will it cost me to register a car with insurance.. im planning to buy a second hand car soon. i hope you can help me with this...

thanks
tyrone

Expatguru said...

Tyrone,

The registration process takes approximately SR400. You better bargain with the agent to insure your vehicle for 1 year and ensure that the insurance premium is part of this SR400 which you are paying. If you keep quite, he will do it only for 3 days (the cheaper option). This 3-day period is just enough time for you to take the car out of the exhibition and to make a fresh insurance yourself.

Anonymous said...

thanks for the info.. i have another 1 for you...

i already found a car to buy. it still has a full yr before the estimara expires... do i still need to pay the 400 registration you mentioned... or ill just have to transfer it to my name and just pay the transfer fee...

again thanks...
tyrone

Expatguru said...

Anonymous,

The SR400 I mentioned was the transfer fee, not the fee for istemara which is separate. You can renew the istemara only 3 days prior to its expiry and not later than 15 days after expiry.

Anonymous said...

thanks a lot...
you've been very helpful...

now it is all clear to me...
thanks for all the info..

tyrone

Anonymous said...

hello expat guru, i have another 1 for you....

can i renew the estemara even if its not yet expired at the same time with the transfer to save time...
i was told that i will have to undergo another mvpi when i will have to renew the estemara...
is it possible to do the transfer and renewal of the estimara at the same time????

thanks,
tyrone

Expatguru said...

Tyrone,

Don't believe what you just hear from people. As I mentioned earlier, you can renew the istemara only 3 days prior to its expiry and not later than 15 days after expiry. If you make an MVPI before this, you are wasting your money.

Anonymous said...

i am a South African passport holder and worked in Saudi Arabia for 5 years and went on exit 15 November 2008. A Dubai based company offered me employment in Saudi Arabia and my question is do I need a NOC. The position would be the same as what I was employed for in the previous company in Saudi Arabia. I would appreciate if you could assist.

Expatguru said...

Anonymous,

The whole issue about this NOC is extremely fuzzy. On the one hand, there is a labor law passed in 2006that NOC is not required anymore. On the other hand, this rule was never implemented. For about 6 months, this rule was relaxed for Indian nationals only, but again, it appears to have been re-implemented. Absolutely no written official document about this, which is so typical of the way the system functions, isn't it?

I would strongly advise you to check personally with the Saudi Embassy in South Africa and find out if this rule has been implemented or not, as it varies from country to country.

Anonymous said...

Thanks a lot for expat guru, providing useful information for expatriates.

MOI will issue at first only temporary birth cer after one year all vaccinations completed they will give original birth certificate.

I want to clarify my doubt that i have to submit INDIAN EMBASSY for birth registration temorary one or i have to submit original one which i get after one year all vaccination complete.

Please give your useful information.

Expatguru said...

Anonymous,

You will have to submit the temporary birth certificate issued by the MOI. The 'permanent' one from MOI is of no use to you as an expatriate. What is valuable when you go out of the kingdom is the certificate which will be issued by the Indian Embassy, which is going to be with you life-long.

Anonymous said...

Hello Expatguru,
Well I have enjoyed reading your recent posts and obviously you are very knowledgable about the life in Saudi Arabia.
I will be soon an expatriate(probably after summer) and there is one question that seems complicated for me.I am from a muslim culture (and name from Algeria) but I do not pray or folllow religious do's;do you think it will be a problem with saudi colleague (especially at prayer time do they systematically gather in offices for prayer session)?
Thank very much for your answer.

Expatguru said...

Anonymous,

Thanks for your comments. I understand your position. I would strongly advise you to reconsider the offer from Saudi Arabia.

Safwa said...

Hi, I was born in Al-khobar on 8th march 1985. I do have notification of birth, and the Temporary Birth Certifucate issed by the gov. I am missing the main BIRTH Certificate. Currently am living in USA. Is there anyway I can get my original birth certifucate? My parents never received it. I will really appretiate your help.
Khan

Expatguru said...

Khan,

If you are living in the US, you must surely be having a passport. How is your date of birth mentioned in your passport without your birth certificate? If you still need your birth certificate, you will have to first get your temporary certificate translated in English and after getting it attested, submit it to your country's embassy for further processing, with the documentation mentioned above.

Anonymous said...

Dear Guru,

I have a child born last year, 2008. However, since 2008 was the year of the rat, and it's not a good sign, we didn't register her and plan to do it the following year, under the year of the ox. I've heard that there are penalties for late filing. What are they? And how are the procedures for late registration? Likewise, what are the risks for being an expatriate on this aspect?

Expatguru said...

Anonymous,

To my knowledge, there are no penalties for late filing. I would strongly advise you to go through the process through an agent who would guide you better. As an expatriate, the only "risk" is that you would not be able to take your child home as the baby's name cannot be added to the iqama unless you first get the birth certificate. Please do so immediately, though it is against your sentiment.

Anonymous said...

It was rather interesting for me to read the blog. Thanx for it. I like such themes and everything connected to this matter. I definitely want to read a bit more on that blog soon.

Expatguru said...

Anonymous,

Glad to know that you found this blog interesting.

Farhan Munir said...

I must say you have this awesome place for people like us to get understanding of the processes. I have a question in this regard if you can help me out in any way: my parents have actually lost my saudi birth certificate and i am currently out of saudi arabia. I have posted my Temporary Birth/Vaccination certificate (in arabic) from Ministry of health along with the rest of supporting documents to my uncle in Jeddah who have talked with the hospital administration for issuance of duplicate birth certificate. Hospital administration in return have assured me that they will try to manage a duplicate one.
I just wanted to ask that can i get that certificate from Saudi government in English or do i have to get it translated in English from my own country and then get it attested by the ministry of foreign affairs.
Thank you

Expatguru said...

Farhan,

Please fill in your query using the form through the link given in the top right corner in this blog. I charge a nominal fee for this. This helps me segregate spam from genuine requests and also ensures that you get a personalized reply.

Anonymous said...

Now the procedure is a bit changed. MOI just needs your (mother and fathers)passport copies along with your iqama copies.and last thing is hospital birth notification.thats it..no marriage certificate nothing...

Expatguru said...

Anonymous,

Thanks for the update.

Mrs.Kamran said...

What about the iqama of the baby? And how long does the entire process take? That is, how soon after the birth can I take my baby back to my home country for a vacation?

Expatguru said...

Mrs. Kamran,

Please fill in your query through the link given in the top right corner of this blog. I charge a nominal fee for this service, which would give you a detailed personalized reply.

Fahad said...

My wife was born in Saudi back in 1986 but her parents lost her birth cert..its important for me to have her birth cert so we can get her passport created as she traveled back then on her mom's passport and her mom lost her passport.

I need to have her birth cert also to apply for US Green card in cross-chargeability. Is there any way to get her birth certificate, her parents no longer lives in Saudi...please advise its extremely important for me...Thanks

Expatguru said...

Fahad,

Please fill in your query using the link in the top right corner of this blog. I charge a nominal fee for this, which would give you a detailed personalized reply.

Master said...

Dear Guru
I was born in Saudia Arbia (Alkhobar) in 1981 . My father was working there in an automobile company .. After 1 year of my birth we moved back to pakistan and settled there . I have my birth certificate in Arabic .. I just want to know that i can get nationality type something or i can get any advantage in saudia arabia bcoz it's my birth place .. please help me out , thanks

Expatguru said...

Master,

Please fill in your query through the form using the link in the top right corner of this blog. This would give you a detailed personalized reply, for which I charge a nominal fee.

Bilal said...

Dear Expat Guru,
Many thanks for a very detailed process guideline, just wanted to add a recent development in the Birth Registration process (at least in Riyadh to the best of my knowledge). No you have to get an appointment in advance from official MOI website.
https://eservices.moi.gov.sa/ES/LogInPages/LoginEn.aspx
The agents sitting outside the registration office are also providing this service. Usually earliest you get is 20 days. rest of the process seems to be same still.

Expatguru said...

Bilal,

Thanks for your update.

Anonymous said...

Dear Guru,

Thanks for the informations. i am quite worried though that i am going to deliver in Riyadh next year and i dont have an embassy in the Kingdom. My husband and i are of same nationality and country. they told us they can issue our passport and send it through DHL if we send all proper documents but still, i am worried as regard to which authority will issue the baby's birth certificate is it Saudi government ever if we do not have Saudi nationality. please help

thanks you

Fad

Expatguru said...

Fad,

Please fill in your query in the form using the link in the top right corner of this blog. I charge a nominal fee for my consultancy, which would get you a detailed, personalized and confidential reply by email. If it is okay with you, please also mention your nationality (will not be published)so that I can answer your specific query better to help you out.

gretchelle sanchez said...

Hi!GURU
They both work in riyadh,they are not married the woman got pregnant and deliver it last august 2012.while the man is married in the philippines.In your country is their a possibility that they can both, baptist the baby and issue a birth certificate even they are not married.

Expatguru said...

Gretchelle,

Please fill in your query in the form using the link in the top right corner of this blog. I charge a nominal fee for my consultancy, which would get you a detailed, personalized reply by email.

Anonymous said...

hi sir guru,
i have some inquiries with you regarding of this matter. i am an ofw,and not yet married but i'm pregnant and planning to give birth in saudi arabia since it would not be possible for me to have a vacation yet.my question is,how can i bring home my child in our country which is the philippines if i have no marriage contract to show to the embassy?what are the steps to process the papers of my child?please give me an idea..i hope you have time to answer my inquiries...it will be a big help for me..thank you very much...-chey

Expatguru said...

Chey

For your own safety please leave the kingdom urgently. It is illegal and considered illegitimate / "unIslamic" to get pregnant without marrying someone. If you are caught, you could be jailed and later on deported.

Anonymous said...

Dear Expatguru,

I am a dutch female expat living and working in KSA. In December I will give birth to my second child, the plan is to do so in a public hospital in KSA. I was just reading your blog and I am wondering, is it also mandatory for the expat to have the child vaccinated till 12 months in order to have the permanent birth-certificate issued? Please let me know and thanks a lot in advance for your reply.

Expatguru said...

Anonymous,

Please fill in your query in the form using the link in the top right corner of this blog. I charge a nominal fee for my consultancy, which would get you a detailed, personalized and confidential reply by email.